ADMINISTRATIVE & PROGRAM ASSISTANT
Location: Chicago, IL
Time Commitment: 15-20 hours/week
About this role: I’m seeking a part-time administrative and program assistant located in the Chicagoland area. This role is for you if you are extremely detail oriented, honest, timely, discrete and organized. We would work well together if you are someone who cares about everyday people and engages in healthy communication. I’m looking for someone who is able to get the job done (without being micromanaged) as we build out events, trainings and programming together.
In addition to working closely with me, this role requires direct communication with members of my personal team, community leaders, vendors and other professionals. You will have access to sensitive information, so confidentiality and discretion are a MUST. Please review the FAQs below before submitting your materials.
About me: I am the founder and executive director of the Chicago Center for Leadership and Transformation, a writer and small business owner. I care deeply about building beautiful and meaningful experiences for people in our communities and across social justice movements. I travel 10-15 days out of the month working clients, people and organizations across Chicago, the United States and the world. I enjoy almost everything about food and working in my personal garden.
Must be familiar with the U.S. Postal Service, FedEx and UPS
Must be able to complete complex printing and copying jobs and work with vendors for large projects
Must be able to respond to email communication in a timely and effective manner
Must be able to update websites on Squarespace and Wordpress platforms
Must be able to manage and keep contact lists and up-to date
Must be able to perform online research and organize data using spreadsheets, and other document formats as needed.
Travel Coordination & Logistical Requirements:
Must be able to book air travel and lodging for complex travel needs (this often includes working directly with my speaking agent)
Must be able to manage calendar for personal and work related appointments. This includes scheduling meetings via email and phone and managing overall flow of commitments using Google Calendar and project management platforms.
Must be able to coordinate in-person meeting and event details. This includes ordering meals, securing locations, supplies, and securing childcare.
Must be able to drive a car for local errands.
Nice to haves:
Graphic design support for event flyers
Ability to manage the Chicago Center’s social media accounts
Spanish language proficiency (written and verbal)
Familiarity with Chicago’s grassroots organizing community
Some Frequently Asked Questions:
Is this a contract position?
Yes, this is a contract position. The contractor will be responsible for all associated government taxes.
Do I need a college degree?
NO you don’t.
Do I need to be an activist or community organizer?
NO, you don’t. I can’t promise that you won’t catch the bug by osmosis though.
What hours would I need to be available?
I tend to start working early in the day, though I don’t expect you to be available at 7am everyday. I generally don’t work past 7pm. This role is for someone who is able to take a call on the weekend or evening if needed.
Do you want help managing your social media accounts (e.g. Facebook, Twitter, Instagram)?
I need help with my organizational social media accounts, not my personal social media accounts.
Are you looking for a publicist?
Do I have to have my own car?
No, some tasks will require a car. I am not able to reimburse for rideshares or taxis. We can discuss a gas supplement to cover mileage when completing work related to this role.
What if I work more than 15 hours?
Any hours above 15 will need to be approved prior to exceeding agreed upon hours.
What if I live outside of the Chicagoland area?
This role requires a person who can commute in and around Chicago. I am not currently considering anyone who lives outside of the Chicagoland area. Please consider your ability to commute in and around Chicago before submitting your materials.
Is there any travel outside of the Chicagoland required?
It would not be required, it’s possible that it could come up.
When would I start?
I’m reviewing materials on a rolling basis. If we’re a good fit for each other, I’d want you to start immediately.
Ok, I’m interested – what do I do now?
Email your resume, some words on why you’re interested in this role and three references to email@example.com. I will reach out to schedule a call with folks I’m interested in working with by email.
If you have a question that isn’t answered in the FAQs above, we can address it during that call. I’m not able to respond to questions via email, text or phone call prior to a scheduled interview.